3. Edit Users (List View)

3. Edit Users (List View)
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As an administrator or superuser you can edit users, assign rubric access rights to them or change their roles as well as the settings of their user accounts. Use the view “Edit users” for these purposes.

The table displayed contains the following columns:

“User Name”

This column lists the user names.

“Manage”

Three buttons are available in this column:

Click on this button to open an input mask where you can edit the user's data. For more information please read Section 3.1, “Edit Users”.

If you have made your changes, please click on the button “Save” to save them. The system will confirm your changes.

Click on this button to view a list of all rubrics you can assign access rights to. A user needs the appropriate rubric access rights to be able to work in a rubric. For more information on rubric access rights please read Section 3.2, “Edit User Rights”.

A red coloured button signifies that you can withdraw the right from the user by clicking on this button. A green coloured button signifies that you can assign this right by clicking on the button.

Use this button to deactivate the user. For more information please read Section 3.3, “Deactivate User”. A complete deletion of users is not possible in ConPresso as articles and other sections refer to them.

Deactivated users can neither log in to the ConPresso backend nor perform any editorial tasks.

You can reactivate deactivated users if necessary, read more about that in Section 4, “Reactivate Users”.

“Name”

The name of the user is displayed here.

“Role”

The role of the user is displayed here.

“Group”

The user group the user belongs to is displayed here.

3.1. Edit Users

Open the list view “Edit users” (see Section 3, “Edit Users (List View)”) and click on the button “Edit user settings” in the column “Manage” and the row of the user whose settings you want to edit to open the view “Edit user”

In this view, users with the roles of "Administrator" and "Superuser" can edit a user's settings.

“User Name”

Please enter the user name here. The user will need this name in combination with a password to log into ConPresso.

“Name”

Please enter the real name of the user here. This name is needed to sign articles, for example, and it is required for personalized elements in ConPresso, such as an individualized login message or a personalized salutation in emails sent by the system. Entries in the fields “Name”and “User name” can be identical of course.

“Group”

Apply the setting “Group” to divide users into groups. With this function ConPresso facilitates the personalization of websites. Editorial work remains untouched by this setting.

	Note
	This setting is available only if you have created at least one group. Click on the entry “Create group” in the menu “Users” to do this.

“Role”

Users with the roles of "Adminstrator" and "Superuser" can change the roles of other users here.

ConPresso distinguishes five different roles: member, editor, chief editor, superuser and administrator. By defining a user's role you also define his or her privileges. These privileges are specific to each role and determine which functions and views are available for each user.

“Language”

ConPresso's user interface has a multilingual setup. By default ConPresso is delivered in a German and an English version. Please check the ConPresso-Website for other language versions.

The language selected here determines the language of the ConPresso backend. Thus you can choose a different language for each user. Please note that the language of pages outside the backend, like the login page, for instance, is defined by the basic system language chosen by the administrator as described in Section 1, “”. It is the same language for all users.

“Initials”

Please enter the user's initials here. The system can use them to sign an article as an alternative to the author's name.

“Email”

Please enter the email address of the user here. ConPresso will use this email address to send system messages to. In addition to that, it is possible to include this address into an article, as a contact information, for example.

“Password / Password Confirmation”

Please enter the user's password here. To avoid problems caused by typing errors, please re-enter the password into the field “Password confirmation”.

Complete your actions by pressing the button “Save”.

3.2. Edit User Rights

To edit a user's (e.g. an editor's) access rights to a specific rubric, please open the list view “Edit users” and click on the button “Edit user rights” in the column “Manage” and the row of the user. To open the list view “Edit users” please click on the entry “Edit users” in the menu “Users”.

A red access right symbol indicates that the access right has been assigned and can be withdrawn. A red access right symbol indicates that it has not been assigned yet and you can do so.

“Rubric”	This column displays the name of the rubric.
“Active”	This column shows if the rubric is active, that is displayed for the user in the ConPresso backend, or not.
“Create”	In this column you can specify if a user is allowed to create articles in that rubric or not.
“Manage”	In this column you can specify if a user is allowed to manage articles in that rubric or not.
“Upload”	In this column you can specify if a user is allowed to upload files in that rubric or not.
“Approve”	In this column you can specify if a user is allowed to approve articles in that rubric or not.
“Global”	In this column you can assign or withdraw all access rights in one go.

Note

Alternatively you can set access rights by proceeding as described in Section 2.5, “Edit Rubric Rights”.

Please note that you cannot assign rubric access rights to users with the role of "Member" as these users cannot log in to the ConPresso backend.

3.3. Deactivate User

Users cannot be deleted in ConPresso because in that case articles could not be attributed to anyone properly. This is why you can only block users from accessing the system by deactivating them. Once a user has been deactivated he or she can neither log in to the ConPresso backend nor access personalized or restricted sections of the frontend.

Deactivating a user has the advantage that it can be undone anytime. For that purpose please use the function described in Section 4, “Reactivate Users”.

To deactivate a user please click on the entry “Edit users” in the menu “Users”. In the list view “Edit users” click on the button “Deactivate user” in the column “Manage” and confirm your action when prompted.